For freelancers running two apps to run one life
Trello for clients. Todoist for everything else. Neither one knows the other exists.
You've got a client board full of "deliver mockups" and "revise copy," and a separate personal list full of "renew car insurance" and "pick up prescription." They never talk to each other, so every morning starts with the same ritual: open app one, check app two, hold both in your head at once. Groundkeep keeps the two kinds of task genuinely separate — and still shows you your whole day in one place.
Not a tag. A different kind of record.
Work and life don't share a list — they share a calendar
Most "unify your tools" advice means dumping everything into one flat list and color-coding it by hand, which lasts about a week before a client card gets marked done by accident along with your dentist appointment. Groundkeep does something more literal: client work lives as its own record type, personal tasks live as theirs, and the only thing they actually share is the calendar day they land on.
Two record types, not one tagged list
A personal task and a piece of client work are stored as different kinds of item from the start, not the same list with a "work" label stapled on. There's no folder to forget, no tag to mistype — "renew car insurance" structurally cannot end up inside a client engagement, and a deliverable can't get buried under groceries.
One calendar, every deadline
A client's due date and your kid's dentist appointment are both calendar events, rendered on the same day view. You check one screen to see what today actually looks like, instead of reconciling two apps' idea of "today" before you can trust either one.
Real time, tracked either way
The built-in focus timer logs sessions against whatever you're working on — a client task or a personal one — and totals the real minutes spent. No more guessing at invoice time whether that "quick logo tweak" actually ate an afternoon.
One file, not two subscriptions
Everything — client tasks, personal tasks, the calendar tying them together — sits in one local file on your machine instead of a Trello account and a Todoist account with separate logins, separate plans, and separate outages to wait out.
The duplication tax
What running two apps actually costs you
None of this is really about the money, though the money's real too. It's the mental switching cost of holding two "today" lists in your head and trusting neither one completely.
| What you need | Two apps | Groundkeep |
|---|---|---|
| Where client work lives | A Trello or Asana board, one card per deliverable, another login to keep open | Its own record type, built for client and project work specifically |
| Where personal life lives | A Todoist project list — groceries, bills, and appointments all mixed together | A separate task type, never sharing a list with client work |
| Seeing your whole day | Two "due today" views to open and mentally merge before you trust either | One calendar showing client deadlines and personal errands together |
| Weekly review | Two separate check-ins, if you do the second one at all | One weekly review pulling from both kinds of task, plus your habits and journal |
| Cost | Two paid plans, billed monthly, indefinitely | $59 once — or hosted Cloud from $20/mo if you'd rather not self-host |
For the freelancer, not the agency
Built for the person doing both jobs
Groundkeep isn't trying to replace a full client-management suite for a ten-person shop — it's for the solo freelancer or small operator who is, at the same time, the account manager, the delivery team, and the person who still has to renew the car insurance. You don't need two vendors for that. You need one calendar that can tell "deliver client mockups" apart from "renew car insurance" without you doing the sorting by hand — and a weekly review that looks at the whole week, not half of it.